NEWS: The Do’s and Don’ts of Secure File Sharing

June 22, 2023

In today’s business environment, file sharing is a routine task that facilitates collaboration and data exchange. However, ensuring that files are shared securely is a critical aspect of cybersecurity. To help you navigate this process, here are some key do’s and don’ts for secure file sharing.

 

Do’s of Secure File Sharing

• Use Encrypted File Sharing Services: Utilize file sharing services that offer strong encryption. Encryption ensures that files remain unreadable if intercepted during transmission, adding a layer of protection.
• Verify Recipient Identity: Before sharing sensitive files, confirm the recipient’s identity to prevent inadvertently sending data to the wrong person. This verification process helps maintain data confidentiality.
• Use Strong Passwords: If your file sharing service allows password protection for shared files, use strong and unique passwords. Strong passwords help safeguard the files from unauthorized access.
• Regularly Update Your Software: Keep your operating systems and file sharing applications up to date. Software updates often include security patches that address vulnerabilities and strengthen your overall security.

 

Don’ts of Secure File Sharing

1. Share Files Over Unsecured Networks: Avoid sharing files when connected to unsecured networks, such as public Wi-Fi. Unsecured networks are potential breeding grounds for cyber threats, making your files vulnerable to interception or unauthorized access.
2. Ignore User Access Controls: Be mindful of who has access to shared files. Limit file access to only those individuals who genuinely require it. Implement user access controls to protect sensitive data from being accessed by unauthorized parties.
3. Overlook the Importance of Backup: Regularly back up your files to protect against data loss in the event of a cyber attack or system failure. Backup solutions provide an additional layer of security and ensure that your files are recoverable.
4. Neglect Training: Educate your employees on the importance of secure file sharing practices. Training helps them understand the risks associated with insecure file sharing and equips them with the knowledge to follow best practices.

 

Conclusion

Secure file sharing enables efficient collaboration and data exchange while maintaining the confidentiality and integrity of your information. By following these do’s and don’ts, you can protect your valuable data and take full advantage of digital collaboration tools. Remember to utilize encrypted file sharing services, verify recipient identities, use strong passwords, keep software updated, avoid unsecured networks, implement user access controls, prioritize backup, and provide training to employees.

If you’re seeking further guidance on secure file sharing or other cybersecurity practices, we’re here to help. Visit us at www.infradapt.com or reach out to us at 484-546-2000. Together, let’s ensure your business communication is both efficient and secure.